Privacy Policy

Last Updated: August 01, 2026
Effective Date: August 01, 2026

1. Introduction

PrecisionRE Flow ("we," "us," "our," or the "Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our AI-powered real estate automation platform at precisionreflow.app (the "Site") and any related applications, features, and content (collectively, the "Service").

By using the Service, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information We Collect

2.1 Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

Create an account: Name, email address, password, business name, phone number

Subscribe or make a payment: Billing address, credit card information (processed by our payment provider, not stored by us)

Contact us: Email address, message content, support tickets

Use the Service: Real estate data, property information, client details, prompts, and content you input into AI features

Communicate with us: Email correspondence, survey responses, feedback

2.2 Information Collected Automatically

When you access or use the Service, we automatically collect certain information, including:

Device and usage data: IP address, browser type, operating system, device identifiers, pages visited, time and date of access, referring URLs

Log data: Information your browser sends when you use the Service, including search queries, features used, and session duration

Cookies and similar technologies: Information collected through cookies, web beacons, and similar tracking technologies (see Section 7)

2.3 Information from Third Parties

We may receive information about you from third parties, including:

Payment processors: Transaction confirmation and billing information

Analytics providers: Usage statistics and behavioral data

Social media platforms: Information you make available through social media integrations (if applicable)

AI service providers: Data processed through third-party AI APIs

3. How We Use Your Information

We use the personal information we collect for various business purposes, including:

3.1 Service Delivery and Operations

Providing, maintaining, and improving the Service

Processing your transactions and managing your subscription

Authenticating your identity and securing your account

Responding to your questions, comments, and support requests

Sending you service-related communications (account updates, security alerts, technical notices)

3.2 AI-Powered Features

Processing your inputs through AI models to generate outputs, recommendations, and automated content

Storing your prompts and AI-generated content for your access and use

Improving AI model performance and accuracy

3.3 Communication and Marketing

Sending you marketing communications, newsletters, and promotional materials (with your consent where required)

Notifying you about new features, updates, and special offers

Requesting feedback and conducting surveys

3.4 Analytics and Improvement

Analyzing usage patterns and trends to improve the Service

Conducting research and development

Testing and optimizing features and functionality

Monitoring and preventing fraud, abuse, and security incidents

3.5 Legal and Compliance

Complying with applicable laws, regulations, and legal processes

Enforcing our Terms of Service and other agreements

Protecting the rights, property, and safety of PrecisionRE Flow, our users, and others

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

4.1 Service Providers

We share information with third-party vendors and service providers who perform services on our behalf, including:

Cloud hosting and infrastructure: [e.g., AWS, Google Cloud, Firebase]

Payment processing: [e.g., Stripe, PayPal]

AI and machine learning: [e.g., OpenAI, Anthropic, Google AI]

Email and communications: [e.g., SendGrid, Mailgun]

Analytics and monitoring: [e.g., Google Analytics, Mixpanel]

Customer support: [e.g., Intercom, Zendesk]

These providers have access to your information only to perform their functions on our behalf and are obligated to maintain confidentiality and security.

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities, such as:

Complying with a subpoena, court order, or legal process

Responding to government or regulatory requests

Enforcing our Terms of Service or other agreements

Protecting the rights, property, or safety of PrecisionRE Flow, our users, or others

4.3 Business Transfers

In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company, your information may be transferred as part of the transaction. We will notify you via email and/or prominent notice on our Site of any change in ownership or uses of your personal information.

4.4 With Your Consent

We may share your information with third parties when you explicitly consent to such sharing.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Account information: Retained while your account is active and for [1 years] after account closure for legal and business purposes

Transaction data: Retained for [1 years] to comply with tax and accounting requirements

Usage and analytics data: Retained for [1 months/years] for analysis and improvement

AI training data: [Retained indefinitely for model improvement / Deleted after processing - choose based on your policy]

When we no longer need your personal information, we will securely delete or anonymize it.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

6.1 Access and Portability

You have the right to request a copy of the personal information we hold about you and to receive it in a structured, commonly used, machine-readable format.

6.2 Correction

You have the right to request correction of inaccurate or incomplete personal information.

6.3 Deletion

You have the right to request deletion of your personal information, subject to certain exceptions (e.g., legal obligations, fraud prevention).

6.4 Restriction and Objection

You have the right to request restriction of processing or to object to certain processing activities.

6.5 Opt-Out of Marketing

You can opt out of receiving marketing communications from us by following the unsubscribe link in our emails or contacting us directly.

6.6 CCPA/CPRA Rights (California Residents)

If you are a California resident, you have the right to:

Know what personal information is collected, used, shared, or sold

Delete personal information held by us

Opt-out of the sale of personal information (we do not sell personal information)

Non-discrimination for exercising privacy rights

6.7 GDPR Rights (EU/UK Residents)

If you are in the European Union or United Kingdom, you have the rights listed above plus:

Withdraw consent at any time (where processing is based on consent)

Lodge a complaint with your local data protection authority

6.8 How to Exercise Your Rights

To exercise your privacy rights, contact us at [your email address]. We will respond to your request within [30/45] days. You may need to verify your identity before we can process your request.

7. Cookies and Tracking

7.1 What Are Cookies

Cookies are small text files stored on your device when you visit our Site. They help us remember your preferences, understand how you use the Service, and improve your experience.

7.2 Types of Cookies We Use

Essential cookies: Necessary for the Service to function (authentication, security)

Analytics cookies: Help us understand how you use the Service (e.g., Google Analytics)

Functionality cookies: Remember your preferences and settings

Marketing cookies: Used to deliver relevant advertisements (if applicable)

7.3 Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to:

See what cookies are stored and delete them

Block third-party cookies

Block cookies from specific sites

Block all cookies (though this may impair Service functionality)

For more information about cookies, including how to manage and delete them, visit www.allaboutcookies.org or www.aboutcookies.org.

8. Data Security

We implement reasonable administrative, technical, and physical security measures designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction.

These measures include:

Encryption of data in transit (SSL/TLS)

Secure storage of data with access controls

Regular security assessments and updates

Employee training on data protection

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

9. International Data Transfers

Your personal information may be transferred to, stored, and processed in countries other than your country of residence, including the United States. These countries may have data protection laws that are different from those of your country.

We take appropriate safeguards to ensure your personal information remains protected, including:

Standard Contractual Clauses (SCCs) approved by the European Commission

Data Processing Agreements with third-party providers

Privacy Shield certification (where applicable)

By using the Service, you consent to the transfer of your personal information to the United States and other countries where we operate.

10. Children's Privacy

The Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will delete that information as quickly as possible.

If you believe a child under 18 has provided us with personal information, please contact us at [your email address].

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

Posting the updated Privacy Policy on the Service with a new "Last Updated" date

Sending you an email notification (if you have an account)

Displaying a notice within the Service

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy. If you do not agree to the changes, you must stop using the Service.

12. Contact Information

For questions about this Privacy Policy or our privacy practices, contact us at:

Email: [email protected]

13. AI and Data Processing Disclosure

13.1 AI Processing

PrecisionRE Flow uses artificial intelligence and machine learning models to process your inputs and generate outputs. Your data may be processed by:

Our proprietary AI systems

Third-party AI providers (e.g., OpenAI, Anthropic, Google AI)

13.2 AI Training Data
We do not use your User Input or personal data to train or improve our AI models. Your data is used solely to provide the Service to you.

13.3 AI Provider Data Processing

When you use AI-powered features, your inputs and generated outputs may be transmitted to and processed by third-party AI providers. These providers are bound by data processing agreements that prohibit them from using your data for their own purposes beyond providing the service to us.

END OF PRIVACY POLICY